Instant calling or a bulk campaign
AI Calls for Site Visit Booking
An AI voice agent for site visit booking calls every property enquiry within 30 seconds, qualifies budget, configuration and timeline, and books a site visit straight into your sales team's calendar on the same call. Outpero works with leads from 99acres, MagicBricks, Housing.com, Meta and Google ads and your website, sends the location pin and brochure over WhatsApp, and runs reminder calls before the visit.
* Time from the lead reaching Outpero to the first ring, under normal conditions. It depends on how quickly your lead source delivers the lead.
At a glance
AI Calls for Site Visit Booking: the short version
| How it works here | |
|---|---|
| How it starts | Runs on a trigger or on a list, depending on the job |
| Languages | Hindi, Telugu, Tamil, Marathi, Kannada, Malayalam and English |
| It captures | Budget, Configuration (1, 2 or 3 BHK, or plot), Possession timeline, Home loan required |
| You measure it by | site visits booked and attended per 100 enquiries |
| Cost | No setup fee · from ₹5/min · number ₹649/month · Prices exclude 18% GST |
Why site visit booking breaks when people do it
Property buyers in India enquire on several projects at once through portals and ads, and the developer or channel partner who calls first usually gets the site visit. Sales executives spend weekends walking buyers through sample flats, so enquiries from Saturday afternoon get called on Monday, by which time the buyer has visited two competing projects. When visits are booked, many still do not happen because nobody confirmed the evening before.
Step by step
How it works
- 01Enquiries from 99acres, MagicBricks, Housing.com, Meta lead ads, Google Ads and your website reach Outpero by webhook, Zapier or Make.
- 02The agent calls within 30 seconds, names the project, then asks about budget, BHK configuration, possession timeline and home-loan need.
- 03It handles project questions — location, amenities, price range, RERA registration — from the knowledge base you provide.
- 04It books the site visit in your sales calendar at a slot that suits the buyer, and sends the location pin and brochure on WhatsApp.
- 05A reminder campaign calls the evening before the visit to confirm, and every captured field reaches your CRM through the webhook.
Hear how a call goes
A sample site visit booking call
A buyer enquired about a 2BHK in Kharadi on 99acres about 20 seconds ago. · Runs in Marathi with English words; shown here in English.
- Outpero AIHello, this is the AI assistant of Greenfield Homes. You just enquired on 99acres about our 2BHK project in Kharadi. Is this a good time to talk for two minutes?
- CallerYes, tell me. What is the budget range for a 2BHK there?
- Outpero AII can share the price range from our current sheet. Before that, are you looking to move in soon or in a year or two?
- CallerPossession in about a year is fine. We will need a home loan.
- Outpero AINoted: 2BHK, possession in about a year, home loan needed. Would you like to see the site this Saturday or Sunday?
- CallerWeekends are difficult for me, I work in Hinjewadi. Any weekday evening?
- Outpero AIYes, the sales team is on site till 7 pm on weekdays. How about Wednesday at 6 pm?
- CallerWednesday is fine. Is the project RERA registered?
- Outpero AIYes, and the RERA registration number is in the brochure that I am sending on WhatsApp now with the location pin.
- CallerOK, got it. Two of us will come.
- Outpero AIBooked for Wednesday 6 pm, two visitors. I will call the evening before to confirm. Thank you.
Fields captured: 2BHK, possession in about a year, home loan required, preferred slot weekday evening, 2 visitors, works in Hinjewadi. Site visit booked Wednesday 6 pm in the sales calendar; brochure with RERA details and location pin sent on WhatsApp.
An example written to show the shape of the call, not a recording or a customer result.
What it captures on every call
Measured on: site visits booked and attended per 100 enquiries.
Connect it
How the trigger reaches Outpero
| Where it comes from | How it gets to the agent |
|---|---|
| 99acres, MagicBricks and Housing.com | Portal leads arriving by email or CRM export reach Outpero through Zapier or Make, email parsing or a webhook from your lead tool, with phone, project and enquiry time. |
| Meta and Google Ads lead forms | The ad platform's lead form triggers a webhook to Outpero, directly or through Zapier, so the buyer is called while the ad is still on their screen. |
| Project landing page | The landing-page form posts name, phone and the unit type selected to Outpero's webhook, so the opening line names the exact project. |
| Sales CRM workflow | A CRM rule fires when a lead has not been contacted or has no site visit scheduled, and posts that lead to Outpero through its webhook. |
| Old enquiry lists | Uploading last quarter's unconverted enquiries as a CSV runs a bulk campaign that reopens the conversation with buyers who went quiet. |
Results go back out the same way: a webhook you provide, or a live spreadsheet or API call mid-call. WhatsApp messages and calendar bookings are opt-in per employee.
Opening line
How it opens the call
नमस्ते, आपने 99acres पर हमारे Kharadi वाले 2BHK project के लिए enquiry की थी — इस Saturday या Sunday site visit करना चाहेंगे?
“Hello, you enquired on 99acres about our 2BHK project in Kharadi — would you like a site visit this Saturday or Sunday?”
The same call runs in Hindi, Telugu, Tamil, Marathi, Kannada, Malayalam and English.
Price it
What site visit booking would cost you
Estimate: site visit booking
Defaults are an example for property enquiries called, not a promise. Change any number to match your business.
Calls that actually connect — unanswered calls are not billed.
1 channel is included with your number; each extra is ₹649/month.
- Talk time per month
- 6,240 min
- Calling (₹5/min)
- ₹31,200
- Number + 3 channels
- ₹1,947
- Subtotal
- ₹33,147
- GST (18%)
- ₹5,966
About ₹16 per connected call before GST.
Run it well
What to track — and what goes wrong
| Track | How to read it |
|---|---|
| Site visits booked per enquiry called | If this stays low while calls connect, check whether slots offered fit working hours; weekday-evening slots often matter. |
| Visit show-up after the reminder call | A gap between booked and arrived visits points to missing confirmation or a wrong location pin, not to weak leads. |
| Budget band of connected leads | If most callers sit below your price band, the portal listing or ad targeting needs fixing before more calls are made. |
| Home loan need captured | A high loan-need share is the cue to offer a bank tie-up conversation at the visit. |
- !Not loading RERA details, price sheet and possession dates into the knowledge base, so the agent has nothing to say to the first question buyers ask.
- !Offering only weekend slots. Many buyers are salaried and can only come on weekday evenings.
- !Sending the project brochure without a location pin. Buyers in a new area get lost and drop out.
- !Treating the same buyer's enquiry from two portals as two leads, which makes the agent call twice. De-duplicate on the phone number upstream.
A premium villa or a plot sold only through a personal relationship manager is not a good fit for a first-contact AI call. The agent books the visit; it does not negotiate price or close the sale.
Questions people ask
Which property portals can trigger the call?
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Any portal or ad source whose leads reach you in a form Zapier, Make or a webhook can pass on — commonly 99acres, MagicBricks, Housing.com, Meta lead ads, Google Ads lead forms and your project microsite. If a portal only emails leads, an email-parser step in Zapier or Make can extract the details and trigger the call.
Can the agent handle RERA and pricing questions?
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It can state what you put in its knowledge base, such as the project's RERA registration number, the starting price and the price per square foot. It should not negotiate or promise discounts unless you authorise specific offers, and it tells the buyer the sales manager will confirm final pricing at the visit.
What if the buyer wants the price sheet before agreeing to a visit?
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That is common. The agent sends the brochure and price sheet over WhatsApp during the call, asks when would be a good time to follow up and tags the lead as warm. A bulk campaign two or three days later calls these buyers back to book the visit once they have looked at the details.
Does it work for channel partners and brokers?
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Yes. Brokers handling several projects can give the agent a knowledge base per project and route each enquiry by project name. Visits book into the right executive's calendar, and the brokerage keeps recordings and transcripts of every call, which helps when a developer questions who sourced a buyer.
Can it talk to buyers in their own language?
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Yes. It holds the conversation in Hindi, Marathi, Telugu, Tamil, Kannada, Malayalam or Indian English and switches to English mid-sentence when the buyer does — useful when a Pune buyer moves between Marathi and English, or a Hyderabad enquiry is mostly English with some Telugu.
How much does an AI voice agent for site visit booking cost?
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Outpero has no setup fee and no monthly base fee — you pay only for connected talk time, from ₹5 per minute (1 credit = ₹1, credits never expire), plus ₹649/month for a dedicated calling number. You pay only for the minutes the agent is actually talking. Prices exclude 18% GST.
Keep reading
Industries that use it
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