AI voice agents for wedding planners, venues and vendors

Yes. Outpero's AI voice agent handles wedding planners, venues and vendors calls end to end — calling every wedding enquiry within 30 seconds, confirming date availability and booking the visit. It works 24 hours a day in Hindi, Telugu, Tamil, Marathi, Kannada, Malayalam and English, switching to English the moment the caller does.

For wedding planners, venues and vendors, an Outpero AI employee will call Instagram, Meta and website enquiries within 30 seconds, plus portal leads wherever they can be pushed by webhook; check the wedding date against your bookings sheet live on the call and offer alternatives if it is taken; capture functions planned, guest count, budget, city and services needed — venue, decor, catering, photography; book a venue visit or planner meeting and send the portfolio and packages over WhatsApp. Every call is recorded, transcribed and summarised automatically.

Outpero has no setup fee and no monthly base fee — you pay only for connected talk time, from ₹5 per minute (1 credit = ₹1, credits never expire), plus ₹649/month for a dedicated calling number. A full-time telecaller doing the same job costs around ₹18,000 a month, works one shift and handles one call at a time. Prices exclude 18% GST.

Under 30 seconds from the enquiry landing. That matters here because wedding planners, banquet halls, decorators, caterers and photographers compete for the same families in a short window before the season. Enquiries come from WedMeGood, WeddingWire, Instagram and Meta ads, usually from a family member comparing many vendors in one evening. Auspicious dates book out months ahead, so the vendor that confirms availability and books a visit first usually wins a booking worth lakhs.

It can check availability live from your bookings sheet and, if your policy allows, mark a date as tentatively held for a set period and tell the family when the hold expires. Confirmation still depends on the advance, which your team handles. The agent says clearly that a date is confirmed only once the advance is received, which avoids double-booking disputes later.

Rarely, and the agent does not pretend otherwise. Its job is to capture the brief and book a visit or meeting where the decision-makers can come together. It asks who else will attend and suggests a weekend slot if that suits. Families enquire with many vendors at once, so being the one who books the visit first matters more than closing on the phone.

Wedding date and flexibility, city, functions planned, guest count, budget band, services needed, the caller's relation to the couple and the booked visit, plus recording, transcript and summary. It sits in the dashboard and goes to your webhook, so your sales team can prepare a quote that fits before the family walks in.

Enquiries build months before the main season, which in much of north India runs roughly from November to February, with spikes around the auspicious dates in the Hindu calendar. Instant callbacks matter most then, because families compare vendors quickly. In quieter months, bulk campaigns to past enquiries and new ad leads keep the pipeline moving.